04 job earj108d load trs response file refiling
Job EARJ108D - Load TRS Response File to the Refiling File
RUN THIS JOB - As required.
This job executes the following programs (click to link to each program description):
Job Features and Functions
- Processes BLS TRS files and updates Refiling File
- The three digit batch number is provided in the CENCO notification email and is also imbedded in the file name as ‘nnn’
- There is an option to load FAX numbers only; if currently blank on MOA file or always
Job 108D processes Touchtone Response System (TRS) data. For States participating in TRS collection, BLS will provide TRS files periodically throughout the refiling cycle. These files are used to update the Refiling File with response codes and Collection Mode Indicator (CMI) codes as needed. BLS will notify States via email when new TRS files are available for processing. DMA States will be able to run this job from the C-List (=EX) and select the files there. Non-DMA states will get the files via EUS direct and load them in a manner similar to loading MWR data received from the EDI center.
Touchtone Response System (TRS) is a reporting system for employers that are being refiled and that have no changes to report in the refiling process. The industry and physical address that are shown on the refiling form are verified by the firm as correct. A touchtone phone number is printed on the back side of the refiling form for TRS eligible firms and by dialing this number, the firm can report their “no change status” without completing and returning the refiling form. The touchtone response, supplied by the employer, is collected by BLS and stored in a BLS computer, grouped into separate State files, and sent to DMA for Service Center States and made available to mainframe states through EUS Direct. Job EARJ108D is used to process these TRS respondent batch files and update the Refiling File.
Job 108D processes TRS respondent batch files and updates the Refiling File. TRS files are sent to DMA for each Service Center State in pairs. One file consists of CMI code 07 records that require follow-up and the second file consists of records that have no refiling changes. The first file (CMI 07) changes CMI codes to 07 and leaves response code unchanged on the Refiling File. The second file leaves the CMI code unchanged and updates the response code to 43, unless the response code is already a 46, in which case it would remain a 46. At DMA, when this job is submitted, a three digit batch number must be entered on the CLIST to identify which pair of TRS Files to process. The three digit batch number is provided in the CENCO notification email and is also embedded in the file name ‘nnn’.
When the job is submitted, both TRS Files are processed and the Refiling File is updated with the information contained in each respective file.
The first TRS file type consist of records that were initially determined to be TRS eligible, however their response indicated that some change in industry or address is required. In this case, Job 108D changes the CMI code to 07 (follow-up required) and leaves the response code unchanged. For these types of records, the input file name is YBUscX.A145.CENCO.TnnnF07, where nnn is a sequentially assigned unique batch number. With a CMI code of 07 and an unchanged response code, the record would be included again in the next mail out, but without any reference to the TRS option.
The second TRS file type consists of records that correctly responded through TRS and no changes are required. In this case, Job 108D leaves the CMI code at 01 and changes the response code to 43. The one exception is when a reporter has already reported by mail and also does a TRS response. In the case of a dual responder, Job 108D changes the CMI code to 08 (dual responder) and leaves the response code at 43, unless already a 46, in which case it remains a 46. This second input file type file is named YBUscX.A145.CENCO.TnnnF43, where nnn is a sequentially assigned unique batch number.
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